Moving is easy if you know what to do! Check out all the details on what you need to know before you arrive, when you arrive and before you prepare to leave campus.
What We Provide
All residence hall rooms are fully furnished and come with the following:
What to Bring
Lighted bike racks are located near every residence hall. Always lock your bike with a quality u-lock to secure the frame and front wheel. If you keep your bike in your room, you may not use bike hooks in the walls or ceiling. Bike registration is free, and mandatory on campus, and can be completed online. For more information on campus bicycle programs, visit the Environmental Center website.
All residents are strongly encouraged to bring a laptop computer with a dual-band wireless card. Housing & Dining Services provides a high-speed wireless network and each room is also equipped with one wired ResNet Ethernet jack per resident. Network support services are available through the Office of Information Technology. Note: additional wireless access ports and routers of any kind are not allowed in the residence halls. If you don't have a computer, there are many computing labs on campus. Additionally, students can purchase discounted PC computers through CU's partnership with Dell Computers, get valuable Mac recommendations from the CU Bookstore and download low-cost and free software.
You should contact your roommate(s) and agree on what large electronic items you plan to bring to campus. There likely won't be room for two of everything! For gaming systems, we also recommend bringing ethernet cables (E5 or better) for the best stability and speed. The wireless network will not currently provide the best gaming experience.
Many residence halls have air conditioning, but a small room fan can be helpful in providing some additional cooling, plus it's great for "white noise" in a busy atmosphere.
Bring a laundry bag or basket, plus detergent. Each hall has pay washers and dryers for your use, and we utilize LaundryView, to make the process even easier.
Bring mattress cover, sheets, pillows and blankets. Beds are 80" long, requiring extra-long twin sheets. Linens may be purchased in many discount and department stores, and through the Residence Hall Association sponsored Residence Hall Linens Program.
Each student is provided with a lockable filing cabinet. We suggest you bring a lock with you to secure important/valuable belongings.
Small standing picture frames on your desk work best to give your room a personal touch. Be sure to check with your roommate before hanging large posters or pictures, and use only approved adhesive hangers. Do not make holes in the walls or ceiling. Fabric, tapestries, flags or banners with the longest edge exceeding three feet (36 inches) in length are prohibited on walls.
Many halls are near recreation fields, so bring Frisbees, footballs, volleyballs and tennis rackets. Bring skis and snowboards if you have room to store them.
Renters insurance is not required by the university but it is suggested that you have it. The university is not liable for damage to personal items.
There is a limited amount of area rugs available at the community center (front desk) in each residence hall. Students may bring one or wait until they move in to determine how it will work in their new space.
All residents are strongly encouraged to bring their own cellular phones and service. Public telephones are located in designated areas in all the residence halls for student use in making free local calls.
A request can be made for activation of local land-line phone service in your unit for a nonrefundable fee of $500 per academic year. To make such a request, contact the Occupancy Management office at 303-492-6673 before August 1, to complete the necessary forms. Land-line phone requests submitted before August 1 will be activated before residents arrive, otherwise students making a special room phone land-line request need to allow three weeks for activation. The nonrefundable fee of $500 per academic year includes installation, activation, basic local service for a single line analog phone, and continuation of service if moved to another room. It does not include long distance minutes or telephone handset. The student must provide a basic telephone handset.
You may find a small bag or tote helpful for carrying your toiletries to and from the bathroom.
Keep all letters, receipts and university publications in a file folder.
General first-aid supplies, digital thermometer (not mercury), hand sanitizer, tissues, fever reducers (acetaminophen, ibuprofen).
Colorado is beautiful in the winter, but it can get cold. We recommend bringing along a warm coat, boots, gloves/mittens and a hat. Don't forget sunscreen. At Boulder's higher elevation, the sun is dangerous even on cloudy days. Rain gear is useful year-round.
What Not to Bring
The following items are not permitted in the residence halls.
The residence halls offer beds that easily adjust to three different heights for storage, bunking and lofting. With a loft, a desk or other furniture fits easily under the bed.
Only university-supplied lofts are permitted. Students may submit a loft request when they receive their room assignment. The number of lofting kits is limited, as are the locations of rooms where lofting kits can be installed. Bed lofting requests will be considered on a first-come, first-served basis. Once a lofting request is submitted, a non-refundable fee of $90.00 will be charged to the student's Bursar account and will be due on the fall payment deadline for tuition, housing room and board, and other university fees. The fee includes initial set up and use of the bed lofting kit during the academic year. (Fee is subject to change.)
Since Boulder's climate is pleasant with low humidity and mild temperatures, personal air conditioners and space heaters are not required. Regardless, they are not allowed due to their excessive power requirements and fire hazard potential.
These are not allowed because they are fire hazards.
The CU Boulder campus is a designated smoke-free environment, including all university residence halls. This includes all residence hall public areas such as lobbies, hallways, lounges, bathrooms and dining facilities, as well as all student rooms and living spaces. Hookahs and water pipes are considered paraphernalia and are not allowed on campus.
Wireless Internet access is provided in the residence halls. No personally installed wireless access points or routable gateways are allowed on the ResNet network. We also ask you to be aware of unintentional access points, such as ones in wireless printers. Please turn off electronic equipment when not in use—this will help both you and your neighbors have a better wireless experience. Visit the OIT website for additional wireless network tips and information.
Appliances not allowed include:
All electrical appliances must be UL-approved and have automatic shut-off. All rooms are furnished with a microwave/fridge combo, with the exception of apartments.
The draperies used in the halls meet special fire safety standards and may not be removed. Tapestries/wall hangings/flags larger than 3x3 are considered fire hazards and are not allowed.
Firearms, explosives, incendiary devices, or other weapons, or harmless instruments designed to look like a firearm, explosive, or weapon, are not permitted in the residence halls. This prohibition includes, but is not limited to, BB guns, paint ball guns, pellet guns, martial arts equipment, and swords or knives with blades over 3" in length. Violation of this policy will result in the immediate termination of your Housing & Dining Services Contract, and a disciplinary conference with the Office of Student Conduct and Conflict Resolution, with a likely result of suspension from the university. You must check with the University of Colorado Police Department (303-492-6666) for information about the storage of guns, knives or other weapons.
Most types of fireworks are illegal in the state of Colorado. Absolutely no such incendiary devices are allowed in the residence halls at any time.
These are not allowed because they are fire hazards.
Due to the fire danger associated with hoverboards, they are not permitted in residence halls.
You are not allowed to put holes in the walls, ceilings or floors or construct permanent structures in your room.
Pets are not permitted in the buildings or on the grounds. You may have one 10-gallon aquarium for small aquatic life (turtles and fish) if your roommate(s) agree. Assistance and service animals are permitted with approval via the Disability Accommodation Request process.
Large speakers are not prohibited but we discourage students from bringing them. Not only do they take up valuable space in your room, they can be very disruptive to your neighbors. Additionally, please do not bring Sonos speakers as the ResNet wireless network does not support them.
If You Bring
As part of CU’s commitment to sustainability, we provide water bottle refill stations in every building that offer triple filtered water—without the waste. At orientation, you will receive a reusable water bottle that you can use at any of these stations, so there is no need to pack in the bottled water. Ditch the plastic and choose to reuse.
If you bring a car to campus, you must buy a parking permit, costing anywhere from $168 to $198 (2017-18 rates) per semester depending on lot assignment. You can purchase your student parking permit for the upcoming semester and/or academic year online at the CU Boulder Parking and Transportation website. Parking in general is very limited on and around campus.
Consider that with your Student Bus Pass, your own bike (or a Buff Bike, Boulder B-Cycle bike or Semester Rental bike), eGo Carshare cars, the Buff Bus, the Ski Bus, Late Night Transit, the HOP shuttle and the Night Ride program, you may not need to bring a car to campus. Explore your transportation options at Parking and Transportation Services and the Student Environmental Center.
Often items will be purchased when first moving to CU, then the items are never opened and, ultimately thrown out at the end of the year. We suggest using the various stores around Boulder and purchasing items as the year progresses if possible in order to reduce waste. During closing, we have collected up to 165.5 tons of waste, some of the items having never been used. Unused items have contributed to the over 165 tons of waste that was collected during the spring 2016 closing.
If you bring a gaming system, we recommend you use the campus Ethernet (wired) Internet and bring an Ethernet cable (E5 or better). The wireless is not optimized for gaming and your experience will be far better with wired.
Some streaming devices work better on the campus network than others. Devices that use multicasting won't work.
Bring only UL-approved appliances with self-contained coils and automatic shut-off thermostatic controls (e.g., coffee makers, hot pots, etc.). Most cooking appliances are not permitted. See What Not to Bring.
Each room has one cable TV connection with basic cable programming service included. Premium and pay-per-view options are available. Make sure to bring all necessary TV/cable cords. Smart TVs will be able to connect to the network but some functionality may not work (such as controlling the TV from another device). Additionally, TVs may take up to 30 minutes to go through the set-up process.
CU Boulder offers a convenient solution to transporting your belongings to your new residence hall home through UPS Home2Home.
Just follow the steps and your belonging will be waiting for you in your room when you arrive on campus!
Phone: 303-442-2601 x101
Website: The UPS Store
Move-in is a busy and exciting time for students and staff alike. We have carefully set up move-in dates and times to help organize and manage the amount of traffic and people on campus during that time (particularly August 22, 23 and 24). Students that move in during scheduled move-in periods will receive support at quick drop stations unloading cars and transporting items to their rooms. We ask everyone to please adhere to their scheduled time, but if you have any questions or concerns, please don't hesitate to contact us at firstname.lastname@example.org or 303-492-6673 (press 1).
|Students with 2017-18 Year-Round or Academic Year Plus Breaks Housing Contracts||9:00 am - 3:00 pm|
|International Students attending fall orientation (required move-in date)*||9:00 am - 3:00 pm|
|Select student staff and group move-in (students will be notified by coordinator)||9:00 am - 3:00 pm|
|Optional early move-in: $58.00 per day||9:00 am - 3:00 pm|
*IEC and International Exchange Students: please contact you program to confirm check-in date.
|Optional early move-in: $58.00 per day||1:00 - 4:00 pm|
Move-in day for students enrolled in the colleges/programs listed below.
|Engineering, Pre-Engineering, Andrews Hall RAP, ARPLU|
|A-M||1:00 - 2:30 pm|
|N-Z||2:30 - 4:00 pm|
|CMCI, All Buckingham RAP, Business, Pre-Business RAP, Education, Music|
|A-M||6:00 - 7:00 pm|
|N-Z||7:00 - 8:00 pm|
Move-in day for Arts & Sciences students assigned to the halls listed below.
|Arnett, Kittredge Central, Reed, Willard, Stearns West|
|A-M||9:00 - 10:30 am|
|N-Z||10:30 am - 12:00 pm|
|Darley South, Libby, Smith, Williams Village North|
|A-M||1:00 - 2:30 pm|
|N-Z||2:30 - 4:00 pm|
Move-in day for Arts & Sciences students assigned to the halls listed below.
|Athens North, Baker, Sewall, Stearns East|
|A-M||9:00 - 10:30 am|
|N-Z||10:30 am - 12:00 pm|
|Darley North, Farrand, Hallett, Kittredge West|
|A-M||1:00 - 2:00 pm|
|N-Z||2:00 - 3:00 pm|
Move-in is an exciting and busy time on campus and we want to help make it as smooth as possible for you. Below are some helpful instructions and tips that will assist in making your experience a positive one.
Detailed information on move-in parking permits for fall 2017 will be available here in late-June. Thank you for your patience!
You can find color-coded maps within the permit zone pages below that correlate with your permit and show the starred point you should use to enter campus.
|Athens North Hall||Red|
|Cheyenne Arapaho Hall||Purple|
|Darley North Hall||Green|
|Darley South Hall||Green|
|Kittredge Central Hall||Blue|
|Kittredge West Hall||Blue|
|Stearns East Hall||Green|
|Stearns West Hall||Green|
|Williams Village North Hall||Green|
* Students with academic year housing contracts that will be returning to live in the residence halls for spring semester must vacate the residence hall for winter break, but do not have to move all of their possessions out.
Students moving out of the residence halls permanently at the end of fall semester (or any time before the end of the contract) must complete an official check-out process and return keys to avoid charges and fees.
Preparing for Move-out
Your RA will conduct a room condition check with you as part of the move-out procedure (takes about 15-20 minutes). It is your responsibility to set up an appointment with them, preferably 24 hours in advance. Make sure your room is properly prepared (use the cleaning checklist if you're unsure) before check-out to ensure you don’t accrue any charges or fees. Professional staff will compare your room move-out condition form to your room move-in condition form. Some things to keep in mind:
You will need to communicate a change of address before leaving campus in order for your mail to be forwarded. You can do so in two ways:
UPS will forward all first-class mail and parcels for 90 days. Pre-sorted standard and non-profit mail will be recycled. If you receive mail from carriers other than USPS (UPS, FedEx, DHL, etc.) you will be notified via your campus email address with the following options:
If no action is taken, the package will automatically be returned to sender within several weeks of being received by The UPS Store.
The UPS Store® locations at CU-Boulder offer a summer storage program for all returning students both on and off-campus. This program offers a variety of sizes and options for your selection.It’s simple. The UPS Store® provides the box—you fill it up and return it to one of our conveniently located stores on the campus. They seal it, store it for the summer off-site in a climate-controlled, secured warehouse and have it awaiting your return for pick-up. The items will be available at your choice of on-campus locations at a convenient time during move-in.**
For additional information or to secure your summer storage, please visit usummerstorage.com or call 303-442-2601 ext. 101.
The UPS Store® locations at CU-Boulder offer everything you need for shipping. Let our certified packing experts help you select from our competitively priced shipping options and variety of packaging materials. Their certified packaging experts are great resources for fragile and high-end items. Every item they pack comes with their Pack and Ship Guarantee: If we pack it and ship it, it's 100% guaranteed!
Housing & Dining Services partners with the Environmental Center each year to create the Give and Go Donation Drive. The items collected are given to various local charities including Salvation Army, Globe Med, Boulder County Homeless Shelter, Emergency Family Assistance and Community Food Share to be repurposed. Did you know that each year we collect over 150 tons of reusable items at move-out?! There will be collection stations in the lobby of each residence hall. Moving out—don't throw it out, donate it! Donation areas will be available in each residence hall April 25-May6. Collected items include:
|Appliances (large and small)||Hangers||Skis/snowboards|
|Arts and crafts items||Jewelry||Small electronics|
|Bicycles||Non-perishable food||Small furniture|
|Books||Office supplies||Small rugs|
|CDs, DVDs, clocks||Personal care products||Sporting goods|
|Clothing, hats, purses, shoes||Pillows/bedding||Tools|
|Foam bed pads||Pots/pans/dishes/silverware||TVs/stereos/games|
If you would like to donate your bicycle before leaving, you can do so at three conveniently located areas:
Students donating bikes will get to spin the prize wheel with a chance to win a gift card or other items as a "thank you" for their donation.
At those same locations, you can also arrange for summer bike storage:
Please contact your student when you arrive at their residence hall so they can give you access to the building.
For details about parking during move-out, please visit the Parking & Transportation Services webpage.
There are a limited amount of wheelie moving carts available to help with student move-out. They can be checked out at the residence hall community center by showing them your Buff OneCard.
Here is a printable checklist for your convenience.
If there has been damage to the room or furnishings beyond normal wear-and-tear, the student may have charges added to their bursar account. They will be notified of any fees within four weeks of checking out. Additional information about fines, charges and how to appeal, please visit the preparing your room for check-out section.
Leaving for Breaks
During fall and spring breaks, students may stay in their residence hall rooms, however, during winter break all students must vacate their rooms for the duration of the break*. Anytime you leave campus for more than several days, the tips below are great to keep in mind, but particularly during break periods.
*Students with academic year plus breaks and year-round contracts may stay in their rooms during all breaks.
After the residence halls close, each room is inspected by Residence Life staff to ensure that the building has been properly prepared for the semester break period. As needed, other Housing & Dining Services staff may enter student rooms over the break period to address maintenance concerns, replace smoke detector batteries, or to ensure that the building continues to be secure.
During winter break all halls with the exception of Willard Hall and Athens North (to accommodate 12-month residents) will be closed and locked. Residents should also remember to take airline tickets, clothes, skis/snowboards, passports, medicine or other items that will be needed during the break period.
*Residents with year-round and academic year plus breaks are exempt from this policy
What we provide
All apartments, whether furnished or unfurnished, have the following appliances or fixtures installed:
All apartments are set up with wireless Internet and have cable television outlets. Once you arrive, you will need to go to the Comcast store to pick up cable equipment. Residents receive a basic cable package as part of your rental. If your cable connection isn't working, please call Comcast directly at 1-800-307-4896.
Furnished apartments are rented fully furnished, and items may not be removed from furnished apartments prior to your move-in.
Vacuum cleaners and dollies/hand carts are available to assist with your move-in process. Please see the Graduate & Family Housing Office or your resident manager to check out equipment for up to 24 hours. Charges may incur if equipment is returned with damage.
What to Bring
We recommend that you purchase renter’s insurance for all of your valuable personal belongings.
Graduate and family apartments do not provide small appliances such as coffee makers and toasters. You may bring your own small appliances to your apartment, but please note that if during an inspection an extension cord, adapter, power strip or circuit break is overloaded, you will be asked to discontinue use of the appliance.
Furnished apartments are equipped with furniture and large kitchen appliances (stove, fridge, etc.) but not other items. Residents will need to bring bed linens, towels, dishware, pots/pans, utensils, etc.
Air conditioners are allowed in the apartments, however, residents are responsible for installing the unit and any damage that may occur as a result of the installation or use of the air conditioner. Space heaters are not permitted.
What Not to Bring
All apartments have television cable outlets. Residents of Graduate & Family Housing are not permitted to attach exterior radio or television antennas, or satellite dishes of any type. No alteration to cable television outlets or wiring is allowed. Residents are held responsible for charges if additional cable services and/or repairs are requested. If your cable connection isn’t working, please call Comcast directly at 1-855-307-4896.
Large appliances are only allowed in apartments that have hookups to accommodate them. Washing machines are allowed in apartments with washer hookups. Dryers are not allowed. Dishwashers are only allowed in apartments that have their own water heater. Air conditioners are allowed in the apartments, however, residents are responsible for installing the unit and any damage that may occur as a result of the installation or use of the air conditioner. Space heaters and additional refrigerators or freezers are also not permitted.
The possession, use, sale, manufacture or distribution of illegal drugs, including marijuana and drug paraphernalia (pipes, rolling papers, bongs, etc.), are not permitted in Graduate & Family Housing. They are violations to state laws, university policy and your lease agreement. If violations are found, disciplinary action will be taken according to the Student Code of Conduct found in the pamphlet with the website to the University of Colorado Student’s Rights and Responsibilities Regarding Standards of Conduct.
Internet service is provided through Comcast. Once you move in you will need to go to Comcast to receive your wireless router/modem. If you have problems with your internet service please contact Comcast at 1-855-307-4896
Boulder fire prevention ordinances and family housing policy prohibit the manufacture, sale, use, and possession of all fireworks (including sparklers) anywhere within city limits and all of Graduate & Family Housing.
Firearms, explosives, ammunition, and dangerous weapons/materials are not permitted anywhere in Graduate & Family Housing. Colorado law defines a dangerous weapon as an instrument that is designed to, or likely to, produce bodily harm. Weapons may include, but are not limited to, BB guns, paint-pellet guns, starter pistols, blow-dart guns, slingshots, martial arts devices, bowie knives, daggers or similar knives (blades over 3 1/2” in length), or switch blades.
Weapons used for sporting purposes may be stored with the security section of the university police. However, before bringing any weapons to campus, call CUPD at 303-492-6666 to determine what kinds of weapons may be stored and the procedure for storing them. Residents who violate this policy are subject to severe disciplinary action, including lease termination and/or expulsion from the university.
Except for service and therapy animals (such as guide dogs), no pets or animals may be brought into Graduate & Family Housing. (Documentation of need for service/therapy pet required.) Exception: Fish are permitted in an aquarium not to exceed 30 gallons in volume. Amphibious creatures, reptiles (including lizards and snakes), or fish that are dangerous or harmful to humans, are not allowed. Pets are allowed in expansion units with some restriction. Call the office for details. Guests are also not allowed to bring pets into Graduate & Family Housing.
The University of Colorado, including Graduate & Family Housing, is a smoke-free campus. This means that no one is allowed to smoke in any apartment, including guests. Also, smoking is not allowed in hallways, balconies, lobbies, building entrances, parking lots, playgrounds or green spaces. Residents who smoke on graduate and family housing property will receive a warning letter for their first violation. A resident who receives a second letter will be put on probation. If residents are sent a third letter, their lease will be terminated.
Housing & Dining Services accepts checks, money orders and cashier/certified checks through the mail or delivered directly to the Bear Creek, Graduate & Family Housing and Cashiers (C4C) offices for standard payment of rent, which is typically due no later than the first of each month. No cash will be accepted for rent payments due to liability restrictions.
Please note, online payment is an added service for our residents, terms and conditions may change at any time without notice, and may be cancelled without notice should there be reason to stop accepting online payments. Should the online payment system not be available, rent is still due on the first of each month; please mail or drop your payment to the Housing & Dining Services Cashier’s Office, located in the Center for Community (C4C) in Suite S300.
In order to use the online payment system you will need to have a checking account with a bank in the United States.
If you do not have a U.S. bank account you may want to consider opening an account at a local bank or credit union. It is important to compare fees and services to determine which bank is the best fit for you. Some banks may offer free checking or savings accounts, others may require that a certain minimum amount of money be in an account, or may yield higher interest rates.
When you are setting up your account, take your BuffOne Card, passport and the funds you intend to deposit with you. You can also bring your I-20 or DS-2019 as additional proof of your status in the U.S. and affiliation with CU-Boulder.
Banks in Boulder that do NOT require a Social Security Number to open an account: Chase, First Bank, US Bank and Wells Fargo. Please note: individuals from countries subject to U.S. sanctions may require additional documentation.
Elevations Credit Union has a branch conveniently located on-campus in the University Memorial Center. They require that you provide either a Social Security Number or proof that you have applied for one (SSN application receipt).
Assigned lot parking permits are issued (with proof of valid registration) when you check in to Graduate & Family Housing and then renewed once a year. You receive one free permit. You will be notified through the monthly newsletter about when to come to the Graduate & Family Housing Office to renew your assigned lot parking permit(s). Each vehicle, trailer or motorcycle you own must display a current parking permit. Please notify the Graduate & Family Housing Office with changes regarding your vehicles.
Parking permits should hang from the rearview mirror. The permits identify which lots you can use to park your car. Return the permit(s) to the Graduate & Family Housing Office upon checkout or a lost permit charge is assessed to your account. There is a permit replacement cost of $10 for each lost or stolen permit.
The Graduate & Family Housing Office and your resident manager are able to give you temporary parking permits for your guests. Temporary parking permits are only valid for overflow lots. Graduate and family housing parking lots have designated two-hour visitor parking spots. If you have visitors staying longer than two hours you will need to get a temporary permit for them. You may obtain temporary parking permits for a maximum of three consecutive weeks. If a guest will be staying with you for over a week, you must inform the Graduate & Family Housing Office and your resident manager.
There is a $10 monthly fee for each additional assigned lot parking permit. Fees for secondary car permits should be paid with the monthly rent.
The first permit enables residents to park in most lots around each court. The second permit is only issued for the overflow lots in the area. These permits do not allow residents to park in staff or visitor spaces.
All residents of Graduate & Family Housing are eligible for a Buff OneCard. Students can apply for their card either by visiting the Buff OneCard website or by going to the Buff OneCard Office in the Center for Community, room N180.
The cost is included in the student fees.
Non-student residents may get their card at the Buff OneCard Office for a fee.
The Graduate & Family Housing lease expires every July 15. It is renewable on that date as long as the resident provides proof of full-time university status for the upcoming fall semester. Faculty and staff leases are renewable based on the review of the wait list for new faculty and staff.
The best part: residents can move out of Graduate & Family Housing at any time, provided 45-days notice is given. Graduate & Family Housing charges 45 days rent from the day residents submit the required Intent to Vacate form filled out at the Graduate & Family Housing Office.
Contact your resident manager within two weeks of signing your lease to schedule a walk-through. Your resident manager will come to your apartment to complete the check-in form with you and review the condition of your apartment. Damage such as nail holes, chipped tiles, burned countertops, or worn and discolored carpet areas should be noted on the form. Dripping faucets, closet doors off the track, torn window screens, and other items should also be noted so you can request repair service on them.
It is to your advantage to be as thorough as possible during your check-in. Any problems that exist when you move into your apartment, and are not repaired while you live in the apartment, are not considered your responsibility. You will not be charged for such items when you move out.
What to Expect
When you arrive on campus to move in:
You are required to provide Graduate & Family Housing ate least 45 days notice before vacating your apartment. If a 45-days notice is not given, you will be charged rent for 45 days beginning on the date the Intent to Vacate (ITV) form is given to our office. If you give more than 45 days notice, rent continues until the vacate date stated on the form. IT IS MANDATORY THAT YOU CHECK OUT NO LATER THAN THE DATE YOU HAVE INDICATED. YOUR APARTMENT WILL BE RENTED TO ANOTHER RESIDENT ACCORDING TO YOUR VACATE DATE.
If for any reason you must change the date on which you will vacate your apartment or cancel your ITV entirely, there will be a $100 administrative charge. If your apartment has already been offered to someone else, you will not be able to change your vacate date or cancel your ITV.
Your entire housing deposit will be refunded unless there are outstanding rent charges, lock/key charges, outstanding charges from the CU Children’s Center, appliances and furniture not in the condition which you received them (as verified by your check-in sheet), or the apartment being left dirty or damaged. These charges will be deducted from your security deposit.
You cannot use your security deposit to pay for the last month’s rent. Please check with the Graduate & Family Housing Office for details. If the balance on your account is over $100 on the 10th of the month, you will be charged a late fee.
Please give a forwarding address when you fill out your intent to vacate form. If a refund is due, it will be mailed to you within 30-60 days or will be processed through direct deposit (if a voided check is provided prior to moving out). Please file a change of address form with the local post office.
It is the responsibility of the renter(s) to thoroughly clean the apartment before vacating. You can find a detailed cleaning checklist to assist you.
Please see the charge sheet for fees relating to cleaning, missing items and damages. You will be charged for anything that hasn’t been cleaned and for the disposal of any items left in the apartment or storage unit. The university environmental services staff will do the cleaning of the drapes and the stripping and waxing of floors.
When charges against a unit exceed the amount of deposit, you will receive a letter from the Graduate & Family Housing Office regarding the amount owed to the university. If payment is not made in a timely manner the resident’s name is placed on the university debt file list. This action denies a student’s registration, transfer of credits or graduation until the amount due is paid. Additional charges deducted from your deposit may include rent due, cleaning, damages, utilities, daycare, lock changes, lost permits, etc.
If you are due a refund, the Housing Cashier's Office will send a check to the address that you provided on the Intent to Vacate form. If you have questions regarding your refund or payment please contact the Graduate & Family Housing Office at 303-492-3315.
Any personal possessions left in the apartment, on patios and doorsteps or in the storage unit shall become the property of the University of Colorado as stated in the Graduate & Family Housing Lease. The University of Colorado assesses a charge of $20 per hour for removal of any abandoned items (a minimum charge for two hours of cleaning or $40 will automatically be assessed). Do not leave any broken or unusable items on the laundry give-away tables.
If you are paying your own utilities, please call Xcel Energy at 303-623-1234 to have the name switched over to the University of Colorado on your vacate date.
Motor vehicles of all kinds are prohibited from driving on sidewalks or lawns, including vans and trucks for moving. The possibility of damage to lawns and sprinkler heads, as well as danger to children in the area, requires that vacating residents adhere to this rule. You will be charged for any damages to family housing lawns and/or sprinkler heads.
To avoid any unnecessary charges, please ensure you follow all vacating directions and utilize the provided cleaning checklist and final inspection sheet provided. If you have any questions or concerns, please contact the Graduate & Family Housing Office at 303-492-6384.
Final Check Out
Please note: We do schedule a preliminary check out at the request of the resident. Final check out is done by staff after you have turned your keys in to the office. You may call our office 10 business days after vacating to inquire about charges that may have been assessed.
There are two ways to turn in all of your keys and any parking permits when vacating:
Make sure to lock your door before you turn in your keys. Shortly after you hand in your keys and parking permits, a staff member will check your apartment for damages.
The most common reasons for the university to terminate a Graduate & Family Housing lease with a resident are:
If, after agreeing to the Graduate & Family Housing Lease Agreement, a resident is convicted of, found guilty of, or adjudicated to have committed a sex offense; or if a resident is classified as a sex offender or placed under active supervision by any jurisdiction for a sex offense; the resident is required to immediately notify the university’s police department and the housing and business operations manager of Graduate & Family Housing. In addition, a determination by SFARC and the dean of students will be made on whether or not the student will be allowed to continue to reside in the university owned or operated housing.
All student residents must be full-time, degree-seeking, students in order to qualify to live in Graduate & Family Housing. If you are graduating, you must fill out an Intent to Vacate form 45 days before you move out. Be aware that there are specific dates by which graduates must vacate, and therefore must fill out the Intent to Vacate form 45 days prior to these dates. Failure to do this will result in charges.
The University of Colorado has a Time Off Program that provides an opportunity for you to leave the university for a semester without losing your place in your current college/school. You must be in good academic standing and have the dean’s approval. Re-enrollment in the university is guaranteed when you return.
For Graduate & Family Housing purposes, you may go on the Time Off Program for one semester only.
For more specifics, contact the Office of the Registrar at 303-492-8673.
Before you leave for a vacation or break, please ensure your apartment is properly secured and prepared.
You will receive an email from Bear Creek with your move-in date and time. When you arrive, you will check-in with a staff member at a marked check-in station where you will sign for your room and mailbox keys. Carts will be available to help you move your belongings.
Additional Bear Creek move-in/move-out information is available on the Bear Creek website.
You can also find specific policies, rules and regulations in the Bear Creek Handbook.